This role is onsite in our Fort Mill, SC facility
At Shutterfly, we make life’s experiences unforgettable. We believe there is extraordinary power in the self-expression. That’s why our family of brands helps customers create products and capture moments that reflect who they uniquely are.
Position Summary: This temporary role supports the HR team by auditing and organizing employee records to ensure accuracy, compliance, and consistency. Ideal for detail-oriented individuals, it offers hands-on experience in HR operations and document management. This role offers a valuable opportunity to gain hands-on experience in HR operations, compliance, and document auditing.
Primary Duties and Responsibilities:
• Review employee documentation to confirm accuracy, completeness, and consistency with internal standards.
• Document audit findings and track issue resolution using structured reporting tools and templates.
• Identify any gaps or inconsistencies in records and escalate them to the appropriate team for resolution.
• Work collaboratively with HR, compliance, and system support teams to access and validate documentation.
• Maintain confidentiality and ensure secure handling of sensitive employee information.
• Contribute to efforts that enhance the structure and accessibility of employee records storage.
Minimum Requirements:
Required education, experience, and eligibility qualifications:
• Strong attention to detail and excellent organizational skills.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Effective communication skills and comfort working across teams and departments.
• Basic proficiency in Microsoft Excel, Word, or other tools used to manage documentation and reporting.
• A proactive mindset with a willingness to learn and follow established processes.
Preferred education, experience, and eligibility qualifications: education, experience, certifications, based on requirements that are job-related and consistent with business necessity.
• Previous exposure to HR, compliance, or administrative roles (including internships or academic projects).
• Familiarity with HR systems such as SAP, OpenText, or similar document management/HRIS platforms.
• Experience working with compliance-related documents such as Form I-9s or similar.
Other (knowledge, skills, and abilities):
• Demonstrates a proactive interest in HR practices, compliance standards, and relevant employment regulations.
• Maintains strict confidentiality and consistently exercises sound judgment and integrity.
• Comfortable learning and supporting new systems or processes based on user needs and documentation workflows.
• Strong attention to detail with the ability to identify inconsistencies and follow through on resolution.
• Capable of analyzing data, identifying trends, and drawing logical conclusions.
• Proficient in Microsoft Office, especially Excel and Word, for documentation and reporting.
• Highly organized with the ability to manage time and priorities effectively.
• Clear and professional communicator, both written and verbal.
• Collaborative team player with strong interpersonal skills.
• Self-starter who takes initiative and adapts quickly to changing priorities.
• Demonstrates critical thinking and problem-solving abilities in a fast-paced environment.
Supporting a diverse and inclusive workforce is important to Shutterfly not only because it directly reflects our value of Embracing our Differences, but also because it’s the right thing to do for our business and for our people. We welcome all applicants and evaluate them based on their qualifications, without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or other characteristic covered by law. Learn more about our commitment to Diversity, Equity, and Inclusion on our Career Site.
